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application.html
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<!DOCTYPE HTML>
<!--
Escape Velocity by HTML5 UP
html5up.net | @ajlkn
Free for personal and commercial use under the CCA 3.0 license (html5up.net/license)
Authored for CUWiP 2022 @ UArizona by Raphael Erik Hviding
-->
<html>
<head>
<title>APS CUWiP @ Arizona - Application</title>
<meta charset="utf-8" />
<meta name="viewport" content="width=device-width, initial-scale=1, user-scalable=no" />
<link rel="stylesheet" href="assets/css/main.css" />
<link rel="shortcut icon" href="https://profiles.arizona.edu/sites/default/themes/custom/profiles_ua_zen/favicon.ico" type="image/vnd.microsoft.icon" />
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<li><a href="index.html">Home</a></li>
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<a>UArizona</a>
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<li><a target="_blank" href="https://w3.physics.arizona.edu/diversity-equity-inclusion">DEI in Physics</a></li>
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<li><a>Astronomy</a>
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<li><a target="_blank" href="https://noirlab.edu/public/">NOIRLab</a></li>
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<li><a target="_blank" href="https://www.arizona.edu/">UArizona</a></li>
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<li>
<a href="application.html">Registration</a>
<ul>
<li><a href="application.html#dates">Important Dates</a></li>
<li><a href="application.html#fees">Fees, Costs, & Waivers</a></li>
<li><a href="application.html#registration">Registration Info</a></li>
</ul>
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<a>Conference</a>
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<li><a href="schedule.html#fri">Friday</a></li>
<li><a href="schedule.html#sat">Saturday</a></li>
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<li><a href="sessions.html">Session Descriptions</a></li>
<li><a href="speakers.html">Speakers & Panelists</a></li>
<li><a href="posters.html">Poster & Talk Guidelines</a></li>
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<li><a href="travel.html#travel">Travel & Support</a></li>
<li><a href="travel.html#transport">Transportion</a></li>
<li><a href="travel.html#lodging">Lodging</a></li>
<li><a href="travel.html#weather">Weather</a></li>
<li><a href="travel.html#cell">Cell-Phone & Internet Access</a></li>
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<li><a href="faq.html#about">About</a></li>
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<h1>APS CUWiP 2024 @ UARIZONA</h1>
<p>The American Physical Society Conferences for Undergraduate Women in Physics </p>
</div>
</section>
<!-- Header -->
<!-- Main -->
<div id="main" class="wrapper style2">
<div class="title">Application Information</div>
<div class="container">
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<article class="box post">
<!-- <header class="style1">
<h2>COVID-19 Disclaimer</h2>
A link to the full COVID-19 conference policies can be found <a href="covid.html">here</a>. We encourage you to read through the entire disclaimer and note that our measures are subject to change as the situation evolves. A few takeaways are:
<ul>
<li>APS requires all conference attendees to be fully vaccinated prior to attending CUWiP. You will be required to submit proof of vaccination prior to the conference.</li>
<li>Masks are required indoors and strongly encouraged in outdoor gatherings.</li>
<li>Social distancing is strongly encouraged.</li>
</ul>
</header> -->
<!-- <header class="style1">
<h2>Application</h2>
The flowchart below is for undergraduate students who applied through the APS application website. For other interested participants (undergraduate students not able to apply at APS website, graduate students, faculties, researchers, speakers), please directly refer to <a href="application.html#registration">Registraton</a>.
<p>The CUWiP application opens on August 28, 2023, and is processed through APS. You apply to CUWiP centrally, completing the form <a href="https://www.aps.org/programs/women/cuwip/cuwipapp.cfm" target="_blank">here</a> by October 23, 2023 at 17:00 ET.</p>
<br />
<a class="image centered">
<img src="images/flow.png" alt="" />
</a>
</header> -->
<div id="dates">
<header class="style1">
<h2>Important Dates</h2>
</header>
<table style="width:100%">
<tr>
<th>August 28, 2023</th>
<th>CUWiP applications open</th>
</tr>
<tr>
<th>October 23, 2023 17:00 ET</th>
<th>CUWiP applications close</th>
</tr>
<tr>
<th>November 15, 2023</th>
<th>Application decisions sent out</th>
</tr>
<tr>
<th>November 15, 2023</th>
<th>CUWiP @ Arizona registration opens</th>
</tr>
<tr>
<!-- <th>December 13, 2023 17:00 ET</th>
<th>CUWiP Registration due</th>
</tr> -->
<tr>
<th>December 11, 2023 17:00 ET</th>
<th>Fee waiver deadline for accepted students</th>
</tr>
<tr>
<th>December 13, 2023 17:00 ET</th>
<th>CUWiP registration closes</th>
<!-- <th>Registration deadline for first round accepted students and other participates registered at this website</th> -->
</tr>
<tr>
<th>December 31, 2023 17:00 ET</th>
<th>CUWiP @ Arizona local site registration deadline</th>
<!-- <th>Registration deadline for first round accepted students and other participates registered at this website</th> -->
</tr>
<!-- <tr>
<th>TBA</th>
<th>Waitlist decisions sent out</th>
</tr>
<tr>
<th>TBA</th>
<th>Fee waiver deadline for formerly waitlisted students</th>
</tr>
<tr>
<th>TBA</th>
<th>Registration deadline for formerly waitlisted students</th>
</tr> -->
<!-- <tr>
<th>TBA</th>
<th>Deadline for travel fund request</th>
</tr> -->
<tr>
<th>January 2, 2024</th>
<th>Last day to cancel registration with refund</th>
</tr>
<tr>
<th>January 19-21, 2024</th>
<th>CUWiP @ Arizona</th>
</tr>
<!-- <tr>
<th>March 31, 2022</th>
<th>Invoice Packets & Tracking Details due</th>
</tr> -->
</table>
</div>
<div id="fees"></div>
<header class="style1">
<h2>Fees, Costs, & Waivers</h2>
</header>
<header><h1>Undergraduate Participants</h1></header>
<p>Students who applied through APS website and are accepted to attend the conference must pay a one-time registration fee of $45, which helps offset some of the cost of the conference, including all lodging and meals. Lodging and food will be covered by the conference; you do not need to pay for your hotel room or food at the conference. We expect that your travel expenses will be covered by your home department or college. However, if they are not able to cover these expenses, <a href="travel.html#travel">travel funding is available</a>. Please direct travel funding requests to <a href="mailto:cuwip@arizona.edu" target="_blank">cuwip@arizona.edu</a> before December 13.</p>
<p>For undergraduate students who applied through the APS website and receive acceptance, if you cannot afford the registration fee and your department/college is unable to help, you may request a fee waiver by emailing <a href="mailto:women@aps.org" target="_blank">women@aps.org</a> for the appropriate form. The request takes approximately 48 hours to review. You must request a fee waiver before registering. The deadline to request a fee waiver is on Monday, December 11, 2023 at 17:00 ET for accepted students. Please do not wait until the last minute to request the waiver and/or to register. For more information on fee waivers, contact <a href="mailto:cuwip@arizona.edu" target="_blank">cuwip@arizona.edu</a>.</p>
<header><h1>Other Participants</h1></header>
<p>Other participants need to pay a registration fee of $45. You will receive an email from the organizers with instructions on payment. All meals and local transportation between airport and conference site will be covered by CUWiP. We will try to accommodate lodging for other participants as our funding provides. Please click <a href="travel.html#lodging">here</a> for lodging information.</p>
</div>
<div id="registration">
<header class="style1">
<h2>Registration Information</h2>
</header>
<p>Note that registration is separate from the initial application. For undergraduate students, both must be completed in order to attend the conference. For other participants, only registration is needed.</p>
<p><b>For undegraduate student participants</b>: If your CUWiP application through the APS website is accepted for UArizona, the email you receive from APS will contain instructions on how to register at the APS website. You must register at the APS registration website by 5pm ET, December 13, 2023. It is at this time that you will pay the <a href="application.html#fees">registration fee</a> on the APS website. If you miss the registration deadline, please contact us at <a href="mailto:cuwip@arizona.edu" target="_blank">cuwip@arizona.edu</a>.</p>
<!-- <p><b>For undegraduate students</b>: If your CUWiP application through the APS website is accepted for UArizona, the email you receive from APS will contain instructions on how to register at the APS website. You must register at the APS registration website by the deadline contained in the email or your acceptance will be forfeited and your CUWiP spot will be offered to a wait-listed student. CUWiP registration is due on December 13, 2023. It is at this time that you will pay the <a href="application.html#fees">registration fee</a> on the APS website.</p> -->
<!-- <p><b>For undegraduate students</b>: If your CUWiP application through the APS website is accepted for UArizona, the email you receive from APS will contain instructions on how to register at the APS website. You must register at the APS registration website by the deadline contained in the email or your acceptance will be forfeited and your CUWiP spot will be offered to a wait-listed student. CUWiP registration is due on December 13, 2023. It is at this time that you will pay the <a href="application.html#fees">registration fee</a> on the APS website.</p> -->
<!-- <p>After you register on the APS please also fill out the <b><a href="https://uarizona.co1.qualtrics.com/jfe/form/SV_bPKSA6WlX4ljTkG">following form</a></b> by December 31st 2023 17:00 ET, that will allow our local site handle logistics.</p> -->
<!-- <p><b>For other participants (postdocs, graduate students, speakers, panelists, undergraduate student volunteers):</b> Please fill out the registration form <b><a href="https://uarizona.co1.qualtrics.com/jfe/form/SV_eXVJlp3pqJY7Waq">here</a></b> by December 31st 2023 17:00 ET.</p> -->
<p>After you register on the APS please also fill out the following form by December 31st 2023 17:00 ET, that will allow our local site handle logistics.</p>
<p><b>For other participants (postdocs, graduate students, speakers, panelists, undergraduate student volunteers):</b> Please fill out the registration form here by December 31st 2023 17:00 ET.</p>
<!-- <p><b>For other participants (postdocs, graduate students, speakers, panelists, undergraduate student volunteers):</b> Please fill out the registration form <b><a target="_blank" href="https://forms.gle/PeSvqYvrsDyeWBad7">here</a></b>. The deadline for registration is December 13, 2023. If you miss the registration deadline, please contact the <a href="mailto:cuwip@arizona.edu" target="_blank">cuwip@arizona.edu</a>.</p> -->
</div>
</article>
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</div>
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<div class="title">Get In Touch</div>
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Reach out <br />
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<h3 class="icon solid fa-envelope">Main Contact</h3>
<p>
Vasileios Paschalidis
<a target="_blank" href="mailto:cuwip@arizona.edu">cuwip@arizona.edu</a>
</p>
</section>
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<div class="col-3 col-12-small">
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<h3 class="icon solid fa-comment">Social</h3>
<p>
CUWiP:<br />
<a href="https://twitter.com/CUWiP_AZ_2024" target="_blank">twitter</a>,
<a href="https://www.facebook.com/groups/625200048670153" target="_blank">facebook</a><br />
Physics:<br />
<a href="https://facebook.com/ArizonaWiP/" target="_blank">WiP facebook</a><br />
Astronomy:<br />
<a href="https://twitter.com/azstewobs" target="_blank">twitter</a>,
<a href="https://www.facebook.com/azstewobs/" target="_blank">facebook</a><br />
NOIRLab:<br />
<a href="https://twitter.com/NOIRLabAstro" target="_blank">twitter</a>,
<a href="https://www.facebook.com/NOIRLabAstro/" target="_blank">facebook</a>,
<a href="https://www.instagram.com/noirlabastro/" target="_blank">instagram</a>
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<h3 class="icon solid fa-home">Street Address</h3>
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Department of Physics<br />
Physics-Atmospheric Sciences (PAS)<br />
1118 E. Fourth Street<br />
Tucson, AZ
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<p>
<a target="_blank" href="tel:5206216820">520-621-9643</a>
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