KCD Washington DC 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue: Red Cross
• Event Date: September 16, 2025
• Expected Number of Attendees: 200
• Event cost per ticket: TBD

Organizers Details (identify at least 3 organizers). For example - sesignate who will be the program chair, marketing lead, financial officer, etc.:

• Fiscal Sponsor: Matthew Cascio | matt@naomlab.com | Executive Director, American Red Cross | SLACK: Matthew Cascio
• Organizer Role: Brandon Mitchell | docker@bmitch.net | Independent | Arlington, VA | https://cloud-native.slack.com/team/U016E6FCNHH | https://community.cncf.io/u/mcgd4x/
• Organizer Role: Camile Clayton | camilleclayton89@gmail.com | Engineering Manager, Ticketmaster | Fairfax, VA | https://cloud-native.slack.com/team/U03GA43H908 | https://community.cncf.io/u/mj8jpw/
• Matthew to comment here with the additional organizers with the above details.

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via kcd@cncf.io.
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to kcd@cncf.io for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• Dynamic Agenda Builder for your speaker lineup
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

February 3 Kick-Off with CNCF

Venue

• Red Cross is building an extra facility specifically for events
  -- this allows for multiple tracks
  -- team will discuss if a 1/2 day track that has a government focus, makes sense
• DevOps days will be co-located the following 2 days (their 10th year)
  -- 10% of 2024 ticket sales

Team

• A few new organizers committed
• The team will meet weekly on Mondays, starting next week on Mondays. The team will then discuss roles.
• Matthew will add Audra to monthly syncs

General:

• CNCF funding: Audra will send official funding email this week
• KCD Logo: Same logo as last year
• Required registration platform is now Bevy Pay. Matthew via NaOm Labs has a Stripe account to connect to it.

Sponsors

• Audra shared prospectus template with Matthew